Facility Use Policies & Guidelines

Download the Facility Use Policies & Guidelines PDF

For more information call the church office at 334.793.4440.

The grounds and facilities of Covenant United Methodist Church are dedicated to the worship of God and to service in His name.  It is expected that all activities held at Covenant will be of such nature, and conducted in such a manner as to reflect this commitment.

General Guidelines

*The following is not allowed on the church grounds or in any areas of the building:

Smoking
Alcoholic Beverages
Illegal Drugs
Pets
Weapons

*In setting up temporary displays-use bulletin boards, easels or display racks where possible.  If something to be mounted on glass, use maksing tape, if to a wall, use mounting putty.  Items that deface property such as tape, thumbtacks, staples, etc. are not to be used.  All displays must be dismantled upon completion of their use.

*Persons utilizing the facility are responsible:

-for the care of the facility and equipment.
-to ensure all lights and kitchen appliances are turned off prior to leaving.
-to physically check the security of every doors as they vacate the premises.

Church Furnishings & Equipment

Church equipment and furnishing may not be borrowed or rented for use outside of the church facilities.

Playground Area

Our playground area is open during church hours and for church events only.  Due to safety concerns we cannot allow private parties on the playground.

Kitchen

The kitchen is commercial grade and requires training for efficient and safe use.

For safety reasons, children are not allowed in the kitchen under any circumstances.

Food placed in any refrigerators or walk in coolers must be clearly labeled with the name of the event for which it was intended, and the date of the event.  Any unmarked items will be removed on a weekly basis.

Scheduling of Events

*No activities will be approved or scheduled for:

1. Personal or commercial fundraising activities
2. Political events
3. Activities, which are in conflict with the stated purposes, goals and ministries of Covenant United Methodist Church

*All events must have approval from the Director of Operations or the Senior Minister.

*In regards to scheduling, first priority is given to ministry groups and organizations, which are an integral part of the ministry and mission of Covenant.

*Second priority is given to the scheduling of weddings for church members.

*Third priority is given to groups or institutions within the United Methodist Church, such as District Meetings, Charge Conferences, etc.

*Fourth priority is given to requests from other religious, civic, community, or personal functions.

*Covenant reserves the right to cancel in the event of an emergency, such as a funeral or other unexpected and unavoidable circumstances.  However, we will make every effort to move the event to another room/place if feasible.

*A Request for Use of Church Facilities form must be completed before we can place a date on the church calendar.  All requests must be received at least 2 weeks prior to the event.  The Director of Operations will call you to confirm your request.

*Within 2 weeks of the event, a meeting with the Director of Operations must be scheduled to arrange set up, clean up, and payment of fees.  THIS IS THE RESPONSIBILITY OF THE PERSON IN CHARGE OF THE EVENT.

Exceptions to these policies and situations not addressed by these policies will be referred to the church's Director of Operations for consideration and recommendation.